Office & Operations Manager
About us
Carbon Equity is actively mobilizing private capital at scale to address the world's most significant challenges, beginning with climate change. They democratize access to impact-driven alternative investments by offering a rapidly growing digital wealth platform.
Job description
As an Office & Operations Manager, you will be at the intersection of a well-run office, an exceptional employee experience, and a scalable people function. You will ensure new hires feel welcome from day one, protect the time of the CEO and COO, and manage HR administration with precision and care. Your proactive approach will help maintain high standards in onboarding and employment processes.
- Keep the office running day-to-day — supplies stocked, spaces organised, vendor relationships managed, repairs handled before anyone has to ask
- Set up laptops and system access for every new joiner, be the first line of support for wifi, hardware, and SaaS tools, and manage hardware inventory
- Be the warm, reliable presence that makes Carbon Equity a great place to spend the day — from daily lunch orders and a well-stocked pantry to team moments that feel genuinely thoughtful
- Draft and issue employment contracts, addenda, and offer letters; track HR mutations and keep payroll up to date; own onboarding end-to-end; act as first point of contact for employee queries on leave, benefits, and policies
- Support the CEO and COO on calendar management, travel, and logistics for board meetings and investor calls — your focus is on keeping priorities organised and nothing falling through the cracks
Relevant work experience
- 3+ Years in an EA, Office Management, or HR Operations Role — Ideally in a Fast-Moving Scale-Up
- Hands-On HR Admin Experience: Contracts, Payroll Mutations, Dutch Employment Basics
- Genuinely Good with IT: MacBook Setup, Network Troubleshooting, SaaS Admin — No Hand-Holding Needed
- Hyper-Organised and Proactive — You Work Off Systems, Nothing Slips
- Warm, Socially Intelligent, and Discreet with Sensitive People and Contract Information
- Aligned with Our Mission — You Care About Climate and Want to Work Somewhere That Does Too
Benefits
25 holiday days per year
Free healthy lunch in the office every day
Company pension plan
Central Amsterdam office — less than 10 minutes from Centraal Station; public transport reimbursed
Friday afternoon drinks and bi-annual company offsites
A well-funded, mission-driven team that genuinely likes each other
Skills required for the job